Below is a summary of Davis PTA Forms & Processes.
Please reference the Davis PTA Board & Committee Chair Responsibilities, Resources & Processes document for a detailed outline of all PTA Board & Chair responsibilities, resources & processes.
PTA Plan of Work
Each Committee Chair needs to fill out a Plan of Work at the end of the school year requesting PTA funds to use for the following school year. Plans of Work are needed by the end of April so that the budget committee can plan for next year. Be sure to state how the funds will be used. Only an overview is needed and the form shouldn’t take too long to complete. Email completed forms to ptapresident@davisdolphins.org.
PTA Financial Forms
Please save all your receipts. You’ll need to fill out a reimbursement form within 30 days of spending the money and email it to ptatreasurer@davisdolphins.org or put it in the Treasurer’s folder in the front office.
Please email ptatreasurer@davisdolphins.org with any questions about your committee budget or financial forms.
Davis Google Calendar Submissions
*NEW 2024-2025 process*
Please email your proposed event date to calendar@davisdolphins.org. We will respond with either confirmation or request for reschedule with explanation and suggested alternatives. Once the date is approved, we’ll add the event to both the internal master calendar and external Google Calendar for our community.
Dolphin Digest Newsletter Submission Form
Please use the Digest & Social Media Submission Form to submit all content requests for the Dolphin Digest Newsletter. All submissions are subject to approval and may be edited. All content submissions are due by end of day Friday for inclusion in the next week’s Digest. Late submissions will be held until the following week’s Digest.
Please email digest@davisdolphins.org with any questions about Digest submissions.
Social Media requests (Facebook, Instagram & Class Dojo)
We’ve added an option to “Share on social media” in the Digest & Social Media Submission Form – so if you check “Yes” here, you do not need to submit separately for social media. For all other social media requests, please email socialmedia@davisdolphins.org. All posts are subject to approval and may be edited. We do not post Community Corner content on social media.
*NEW 2024-2025 info* The weekly Digest is our primary source of communication with the highest reach, supplemented by a maximum of 2-3 Dojo/social posts per week. As such, not every submission will be posted to social media. Posts will be scheduled based on priority and availability.
Website Content Updates
Please email webmaster@davisdolphins.org for all website update requests, and include any deadlines to note (Digest article, social media post, etc).
Please also send through any updates to the Committee Directory page if there are any committee chair/co-chair updates, and provide the personal email addresses to add to the committee email distribution lists.
If you’d like help creating a homepage web banner for a specific campaign or event, please email vpcommunications@davisdolphins.org with your request.
Student Folder Flyers
Submit to Harmony or Melanie in the front office by Monday afternoon before the Wednesday folder for approval. Harmony or Melanie can give you the list of how many kids are in each class. You will need to sort your photocopies into piles labeled for individual teachers.
School Signage (Posters/Flyers)
*NEW 2024-2025 process*
When the PTA needs space to advertise events & programs, please email Nicole Garry, Art Teacher, to coordinate PTA display space: nicole.garry@austinisd.org.
Important dos & don’ts:
- Outside/doors:
- Never cover school door windows, as this is a safety hazard.
- Always use painters tape to ensure door paint doesn’t come off.
- Inside the school:
- Never tape to the tinted windows, as it can damage the safety tint.
- Never tape to the painted walls, as it can remove paint.
- We can tape to the lower ½ of the walls, as well as use the thumbtack strips in the hallways when available
PTA Meetings
The PTA meets the third Thursday of every other month (Sept, Nov, Jan, March, May) at 6:30pm in the cafeteria. If you’d like to give a short update/presentation, contact the PTA President at ptapresident@davisdolphins.org two weeks in advance to get on the PTA meeting agenda and email your slide content to ptasecretary@davisdolphins.org.