Below is a summary of Davis PTA Forms & Processes.
- For quick access to essential resources, you can also reference the Committee Chair Quick Links.(Access is restricted to Executive Board and Committee Chairs only. Please request access if needed.)
- For a detailed outline of all PTA Board and Committee Chair responsibilities, resources, and processes, please reference the Davis PTA Board & Committee Chair Responsibilities, Resources & Processes document.
PTA Plan of Work
Each Committee Chair must complete a Plan of Work at the end of the school year to request PTA funds for the following school year. Plans of Work are due by the end of April to allow the budget committee to plan accordingly.
- Clearly state how the funds will be used.
- Only an overview is needed, and the form should be quick to complete.
- Email completed forms to ptapresident@davisdolphins.org and ptatreasurer@davisdolphins.org.
PTA Financial Forms
Important:
- Save all receipts.
- Submit a reimbursement form within 30 days of making a purchase.
- Email completed forms to ptatreasurer@davisdolphins.org or place them in the Treasurer’s folder in the front office.
For questions about your committee budget or financial forms, email ptatreasurer@davisdolphins.org.
Davis Google Calendar Submissions
NEW for 2024-2025
- Email your proposed event date to calendar@davisdolphins.org.
- You will receive a confirmation or a reschedule request with an explanation and suggested alternatives.
- Once approved, the event will be added to both the internal master calendar and the external Davis Google Calendar for our community.
Dolphin Digest Newsletter Submission
- Use the Digest & Social Media Submission Form to submit content requests for the Dolphin Digest Newsletter.
- All submissions are subject to approval and may be edited.
- Submission deadline: Friday, end of day, for inclusion in the following week’s Digest. Late or incomplete submissions will be held for the next edition.
For questions, email digest@davisdolphins.org.
Social Media Requests (Facebook, Instagram & Class Dojo)
- The Digest & Social Media Submission Form includes a “Share on social media” option. If checked, a separate social media request is not needed.
- For additional social media requests, email socialmedia@davisdolphins.org.
- All posts are subject to approval and may be edited.
- Community Corner content will not be posted on social media.
NEW for 2024-2025
- The Dolphin Digest is our primary communication channel, with the widest reach.
- Social media will be limited to a maximum of 2-3 posts per week.
- Not all submissions will be posted to social media—posts are scheduled based on priority and availability.
Website Content Updates
- Email webmaster@davisdolphins.org for all website update requests.
- Include any relevant deadlines (Digest article, social media post, etc.).
- Submit updates for the Committee Directory page if there are any chair/co-chair changes, and provide personal email addresses for committee email lists.
- To request help creating a homepage web banner for a campaign or event, email vpcommunications@davisdolphins.org.
Student Folder Flyers
- Submit flyers to Harmony Richardson or Melanie Nelson in the front office by Monday afternoon for approval before the Wednesday folder distribution.
- Harmony or Melanie can provide a list of student counts per class.
- Flyers must be sorted into labeled piles for each teacher.
School Signage (Posters/Flyers)
NEW for 2024-2025
To coordinate PTA display space, email Nicole Garry, Art Teacher, at nicole.garry@austinisd.org.
Important Do’s & Don’ts:
Outside/Doors
✅ Use painter’s tape to prevent damage to paint.
❌ Do not cover school door windows (safety hazard).
Inside the School
❌ Do not tape to tinted windows (damages the safety tint).
❌ Do not tape to painted walls (removes paint).
✅ Tape may be used on the lower half of walls and on thumbtack strips in hallways when available.
PTA Meetings
The PTA meets on the third Thursday of every other month (September, November, January, March, and May) from 6:30–7:30 PM in the cafeteria.
- To give a short update or presentation, contact the PTA President at ptapresident@davisdolphins.org at least two weeks in advance.
- Email any slide content to ptasecretary@davisdolphins.org.