Below is a summary of Davis PTA Forms & Processes.
- For a detailed outline of all PTA Board and Committee Chair responsibilities, resources, and processes, please reference the Davis PTA Board & Committee Chair Responsibilities, Resources & Processes document.
- For quick access to essential resources, refer to the Committee Chair Quick Links. (Access is restricted to Executive Board and Committee Chairs only. Please request access if needed.)
PTA Plan of Work
Each Committee Chair must complete a Plan of Work at the end of the school year to request PTA funds for the following school year. These plans are due by mid-April for budget planning.
- Clearly state how the funds will be used.
- Only a brief overview is required.
- Email completed forms to ptapresident@davisdolphins.org and ptatreasurer@davisdolphins.org.
PTA Financial Forms
Expense Reimbursement:
- Save all receipts.
- Submit a reimbursement form within 30 days of making a purchase.
- Submit forms to ptatreasurer@davisdolphins.org or place them in the Treasurer’s folder in the front office.
For budget or financial questions, email the Treasurer at ptatreasurer@davisdolphins.org.
Website Content Updates
- Review and update your committee content at the beginning of the school year.
- Email webmaster@davisdolphins.org for all website update requests.
- Include any relevant deadlines (Digest article, social media post, etc.).
- Submit updates for the Committee Directory page if there are any chair/co-chair changes, and provide personal email addresses for committee distribution email lists.
- For help with homepage banners, contact vpcommunications@davisdolphins.org.
Davis Google Calendar Submissions
- Submit proposed event dates to calendar@davisdolphins.org.
- You will receive a confirmation or a reschedule request with an explanation and suggested alternatives.
- Once approved, the event will be added to both the internal master calendar and the external Davis Google Calendar for our community.
Dolphin Digest Newsletter Submission
- Submit content via the Digest & Social Media Submission Form.
- All submissions are subject to approval and may be edited.
- Submission deadline: Friday for inclusion in the following Wednesday’s Digest. Late or incomplete submissions will be held for the next edition.
For questions, email digest@davisdolphins.org.
Social Media Requests (Facebook, Instagram & Class Dojo)
- The Digest & Social Media Submission Form includes a “Share on social media” option. If checked, a separate social media request is not needed.
- For additional requests, email socialmedia@davisdolphins.org.
- All posts are subject to approval and may be edited.
- Note: Not all submissions will be posted—posts are scheduled based on priority and availability.
For questions, email socialmedia@davisdolphins.org.
Student Folder Flyers
- Submit flyers to Harmony Richardson or Melanie Nelson in the front office for approval by Monday for inclusion in Wednesday folders.
- Harmony or Melanie can provide a list of student counts per class.
- Flyers must be sorted into labeled piles for each teacher.
School Signage (Posters/Flyers)
To coordinate PTA display space, email Nicole Garry, Art Teacher, at nicole.garry@austinisd.org.
Important Do’s & Don’ts:
Outside/Doors
✅ Use painter’s tape to prevent damage to paint.
❌ Do not cover school door windows (safety hazard).
Inside the School
❌ Do not tape to tinted windows (damages the safety tint).
❌ Do not tape to painted walls (removes paint).
✅ Tape may be used on the lower half of walls and on thumbtack strips in hallways when available.
PTA Meetings
- Held on the third Thursday of every other month (Sept, Nov, Jan, March, May) from 6:30–7:30 PM in the cafeteria.
- To present an update, contact ptapresident@davisdolphins.org at least two weeks in advance.
- Email slide content to ptasecretary@davisdolphins.org.