Below please find a summary of Davis PTA Forms & Processes.
Please reference the Davis PTA Board & Committee Chair Responsibilities, Resources & Processes document for a detailed outline of all PTA Board & Chair responsibilities, resources & processes.
PTA Financial Forms
Please save all your receipts. You’ll need to fill out a reimbursement form within 30 days of spending the money and email it to email@example.com or put it in the Treasurer’s folder in the front office.
Please email firstname.lastname@example.org with any questions about your committee budget or financial forms.
Davis Google Calendar Submission Form
Please use the Google Calendar Addition Request to add all of your community events to the Davis Google Calendar (managed by Harmony in the front office). The Digest team then grabs everything off this calendar to add to the weekly Dolphin Digest Calendar bar; though still requires Digest submissions for articles.
Please email email@example.com with any questions about the Davis Google Calendar.
Dolphin Digest Newsletter Submission Form
Please use the Digest Submission Form to submit all content requests for the Dolphin Digest Newsletter. All submissions are subject to approval and may be edited. All content submissions are due by end of day Friday for inclusion in the next week’s Digest. Late submissions will be held until the following week’s Digest.
Please email firstname.lastname@example.org with any questions about Digest submissions.
Social Media requests (Facebook, Instagram & Class Dojo)
Please note we’ve added an option to “Share on social media” in the above Digest Submission Form – so if you checked “Yes” here, you do not need to submit separately for social media.
For all other social media requests, please email email@example.com at least 24 hours in advance of your requested post.
All social media requests are subject to approval, may be edited and will be scheduled when possible. Please provide content that is as short and succinct as possible, include any links, and provide any corresponding images to be included.
Website Content Updates
Please email firstname.lastname@example.org for all website update requests, and include any deadlines to note (Digest article, social media post, etc).
Please also send through any updates to the Committee Directory page if there are any committee chair/co-chair updates, and provide the personal email addresses to add to the committee email distribution lists.
If you’d like help creating a homepage web banner for a specific campaign or event, please email email@example.com with your request.
Student Folder Flyers
Submit to Harmony or Melanie in the front office by Monday afternoon before the Wednesday folder for approval. Harmony or Melanie can give you the list of how many kids are in each class. You will need to sort your photocopies into piles labeled for individual teachers.
Posters/Flyers on School Doors
Please no covering the door windows with posters/flyers, as this is a safety hazard. You must use painters tape to adhere posters/flyers to the doors, to ensure the paint doesn’t come off.
The PTA meets the third Thursday of every other month (Sept, Nov, Jan, March, May) at 6:30pm in the cafeteria. If you’d like to give a short update/presentation, contact the PTA President at firstname.lastname@example.org a week in advance to get on the PTA meeting agenda and email your slide content to email@example.com.
PTA Plan of Work
Each Committee Chair needs to fill out a Plan of Work at the end of the school year requesting PTA funds to use for the following school year. Plans of Work are needed by the end of April so that the budget committee can plan for next year. Be sure to state how the funds will be used. Only an overview is needed and the form shouldn’t take too long to complete. Email completed forms to firstname.lastname@example.org.